Privacy statement

  1. Who we are

This is the privacy statement of Project Moore Advocaten B.V. a law firm with offices at Hamerstraat 19, 1021 JT Amsterdam, The Netherlands (“Project Moore”). Project Moore is responsible for the processing of your personal data as described in this statement. In this privacy statement we explain how we process your personal data.

We have updated this statement on 29 December 2017.

  1. When this privacy statement applies

This privacy statement applies to all personal data that we process concerning contact persons at our prospective, current and former clients and the visitors of our website

  1. What personal data we collect

We may collect and process the following categories of personal data about you:

  • Your name and gender;
  • The organisation you are associated with, your function and your company contact details;
  • Information in relation to the legal services we provide to the organisation you are associated with, such as your request, our advice, communication in relation to the case and specifications of fee notes;
  • Your participation in our knowledge sessions;
  • Information we record when you visit our website or read our newsletters.
  1. What we do with your personal data

We may use your personal data to:

  • Provide legal services to the organisation you are associated with, for example noting your name in agreements or procedural documents and describing your details in relation to legal cases;
  • Manage our relationship with you, for example storing your name and company contact details in a database to get in touch with you;
  • Communicate with you;
  • Market our services, for example sending you our newsletters or inviting you for events. Read more.

    When you open a newsletter or click on a link in our newsletter, we receive an automatic notification. For more information see ‘Performing statistics’ below. You may withdraw your consent and object to the processing of your personal data for direct marketing purposes any time by using the unsubscribe link provided in each communication or by contacting us at the e-mail address below.

  • Performing statistics. By using our website or clicking on links in our newsletters, we collect aggregated information about browsing behaviour on our website and newsletters for analytical purposes. Read more.

    This information consists of an IP address (the final octet is masked), the pages you have visited, the time and duration of your visit on our website and the type of browser you are using. We analyse the website statistics using the self-hosted software Piwik and newsletter statistics using Mailchimp. We have concluded a processing agreement with Mailchimp’s parent company. We will not use the aggregated information that we collect for any other purposes than the improvement of the website and of newsletters. We use analytical cookies with very little impact on your privacy, the use therefore falls under the exemption in the Dutch cookie act.

  • We process information we record when you visit our website or read our newsletters in server logs and specifications for monitoring errors and incidents. If the use of the website leads to an error we will flag the error page, the IP address of the visitor and the browser used.
  • Complying with all legal obligations including disclosure obligations.

We process your personal data on the basis of the following legal grounds: on the basis of your consent, to comply with legal obligations we are subject to and on the basis of our legitimate interests or the interests of a third party as described in this policy. When we process your personal data for our legitimate interests or the interests of a third party, we will take reasonable measures to prevent unwarranted harm to you. Our legitimate interests may for example be improving our newsletters and website by analysing which parts of our communications are most relevant for persons interested in our firm’s activities. Or securing our website and facilities. For more information on these interests, please see the purposes for which we process your personal data above. If we process your personal data based on consent, you may withdraw your consent at any time by contacting us.

  1. Information sharing

As a rule, we do not share your personal data with anyone outside Project Moore. However, we may share your personal data with trusted third parties that perform business functions for us or provide services to us. All such third parties will be required to adequately safeguard your personal data, subject to agreements that correspond to the requirements of applicable laws. Your personal data may also be shared on legal grounds or investigations (e.g. disclosure to prevent crime or fraud, or to comply with a court order or legislation).

We may transfer your personal data to trusted third parties in countries outside of the European Economic Area for our client relationship management, and for our newsletters and event registration. We will ensure that adequate safeguards are in place to comply with the requirements for the international transfer of personal data under applicable privacy laws. For these transfers of personal data outside the European Economic Area we have used Standard Contractual Clauses “MODULE  TWO: Transfer controller to processor” Decision 2021/914 as appropriate safeguards. Contact us to obtain a copy.

  1. Security measures

Project Moore has taken appropriate technical and organizational measures to protect your data against unauthorized use, unauthorized access and wrongful modifications, loss or destruction. Your personal data will be stored no longer than is necessary for the purpose they were obtained, including compliance with legal and fiscal obligations and for solving any disputes.

  1. Retention periods

Your data will be deleted after the minimum retention period dictated by rules for professional conduct, a legal obligation, or in the absence thereof, within two years after our latest assistance provided to you, such as your assignment to us, court proceedings or the resolution of the dispute. We will keep statistic data and technical logs no longer than necessary to improve our services or detect errors and incidents.

  1. Your access, correction and deletion rights

You can request access to and have the opportunity to correct, delete or export your personal data by contacting our office management. You may also restrict or object to the processing of your personal data. These rights may be limited in some situations – for example, where we can demonstrate we have a legal requirement to process your data. For security reasons, we will take steps to authenticate your identity before providing access to your personal data. You also have the right to lodge a complaint with the Dutch Data Protection Authority.

If you have any questions regarding the use of your information, please contact us any time.